Making Democracy Work

By-laws

by-laws

By-laws

Bylaws of the League of Women Voters of Montgomery County As amended at Annual Meeting, May 2, 2012

ARTICLE I - NAME

Section 1. Name. The name of this organization shall be the League of Women Voters of Montgomery County Virginia, hereafter referred to in these Bylaws as LWVMC. This local League is an integral part of the League of Women Voters of the United States and of the League of Women Voters of Virginia.

ARTICLE II - PURPOSES AND POLICY

Section 1. Purpose. The Purposes of the League of Women Voters of Montgomery County Virginia shall be to promote political responsibility through informed and active participation in government and to act on selected governmental issues.

Section 2. Political Policy. The League of Women Voters of Montgomery County Virginia shall not support or oppose any political party or any candidate.

ARTICLE III - MEMBERSHIP

Section 1. Eligibility. Any person who subscribes to the purposes and policy of the League shall be eligible for membership.

Section 2. Types of Membership. a. Voting Members. Citizens at least 18 years of age who join the League shall be voting members of local Leagues, state Leagues and of the LWVUS; (1) individuals who live within an area of a local League may join that League or any other local League; (2) those who reside outside the area of any local League may join a local League or shall be state members-at-large; (3) those who have been members of the League for 50 years or more shall be life members excused from the payment of dues. b. Associate Members. All others who join the League shall be associate members.

ARTICLE IV - OFFICERS

Section 1. Enumeration and Election of Officers. The Officers of the LWVMC shall be a President(s), a First Vice-President(s), a Second Vice-President(s), a Secretary, and a Treasurer who shall be elected for terms of two years by the general membership at an Annual Meeting and take office on July 1 following the Annual Meeting. The President, the First Vice-President, and the Treasurer shall be elected in odd-numbered years. The Second Vice-President and the Secretary shall be elected in even-numbered years.

Section 2. The President(s). The President(s) shall preside at all meetings of the organization and of the Board of Directors; may, in the absence or disability of the Treasurer, sign or endorse checks, drafts, and notes; shall be, ex officio, a member(s) of all committees except the Nominating Committee; shall have such powers of supervision and management as customarily pertain to the office and shall perform such other duties as may be designated by the Board. The President(s) shall vote last on all matters.

Section 3. The Vice Presidents. The two Vice Presidents, in the order of their rank, shall, in the event of the absence, disability, resignation, or death of the President, possess all the powers; and perform all the duties of that office, until such time as the Board of Directors shall select one of its members to fill the vacancy. The Vice-Presidents shall perform such other duties as the President and Board may designate.

Section 4. The Secretary. The Secretary shall keep minutes of all meetings of the League and of all meetings of the Board of Directors; shall notify all Officers and Directors of their election; shall sign, with the President, all contracts and other instruments when so authorized by the Board; and shall perform such other functions as may be incident to her office.

Section 5. The Treasurer. The Treasurer shall collect and receive all moneys due; shall be the custodian of these moneys, shall deposit them in a bank designated by the Board of Directors, and shall disburse the same only upon order of the Board. The Treasurer shall present statements to the Board at its regular meetings and an annual report to the Annual Meeting. The books of the Treasurer shall be audited annually. The Treasurer shall advise the Board of Directors of the requirement for an annual internal audit to be done at the close of the fiscal year.

Section 6. Executive Committee. The President(s), the Vice Presidents, the Secretary, and the Treasurer shall constitute an Executive Committee that may consider and, if necessary, take action between regular meetings of the Board of Directors. Any action taken by the Executive Committee shall be reported to the entire Board at its next meeting following such action.

ARTICLE V - BOARD OF DIRECTORS

Section 1. Number, Manner of Selection, and Term of Office. The Board of Directors shall consist of the officers of the League, four elected Directors, and not more than six appointed Directors. Two shall be elected by the general membership at each Annual Meeting. The elected directors shall take office on July 1 following the Annual Meeting and shall serve for a term of two years. The elected Board members shall appoint such additional Directors, not exceeding six, as they deem necessary to carry on the work of the League. The terms of office of the appointed Directors shall expire annually on June 30.

Section 2. Qualifications. No person shall be elected or appointed or shall continue to serve as an officer or director of this organization unless the person is a voting member of the LWVMC.

Section 3. Vacancies. Any vacancy occurring in the Board of Directors may be filled, until the next Annual Meeting, by a majority vote of the members of the Board of Directors. Three consecutive absences from a Board meeting of any member without a valid reason shall be deemed a resignation.

Section 4. Powers and Duties. The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to manage and conduct same, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the Program as adopted by the national Convention, the state Convention, and the Annual Meeting. The Board shall appoint committees necessary to carry out the work of the League including: off-Board Committee Chairs holding organization or program portfolios but not a member of the Board of Directors; Chair of a standing committee designated in the Bylaws; and any special committee it may deem necessary, including that needed for an internal audit.

Section 5. Meetings. There shall be at least six regular meetings of the Board of Directors annually. The president may call special meetings of the Board of Directors and shall call a special meeting upon the written request of five members of the Board.

Section 6. Quorum. A majority of the members of the Board of Directors shall constitute a quorum.

ARTICLE VI - FINANCIAL ADMINISTRATION

Section 1. Fiscal Year. The fiscal year of the LWVMC shall be from July 1 through June 30 of each year.

Section 2. Dues. Annual dues, the amount to be determined at the Annual Meeting, shall be payable by July 1 for membership until the following June 30. Members joining after January 31 shall pay full dues, and their membership will be valid until June 30 of the following year. Dues payable for two members residing at the same address in a common household shall be equal to one and one-half times single member annual dues. Any member who fails to pay dues within two months after they become payable shall be dropped from the membership rolls.

Section 3. Budget. A Budget for the ensuing year shall be submitted by the Board of Directors to the Annual Meeting for adoption. The budget shall include support for the work of the League as a whole.

Section 4. Budget Committee. A Budget Committee shall be appointed by the Board of Directors at least two months prior to the Annual Meeting to prepare a budget for the ensuing year. The proposed budget shall be sent to all members one month before the Annual Meeting. The Treasurer shall be, ex officio, a member of the Budget Committee but shall not be eligible to serve as Chair.

Section 5. National and State Per Member Payment + The LWVMC shall make a national Per Member Payment (PMP) in the amount to be determined by the LWVUS and a (PMP) to the state League to be determined by the LWV of Virginia.

ARTICLE VII - MEETINGS

Section 1. Membership Meetings. There shall be at least two meetings of the membership each year. Time and place shall be determined by the Board of Directors. Section 2. Annual Meeting. An Annual Meeting shall be held between April 15 and May 15, the exact date to be determined by the Board of Directors. The Annual Meeting shall: a. Adopt a local Program for the ensuing year; b. Elect officers and directors; members of the Nominating Committee; c. Adopt an adequate budget; and d. Transact such other business as may properly come before it.

Section 3. Quorum. Twenty percent of the membership shall constitute a quorum at all business meetings of the LWVMC.

ARTICLE VIII - NOMINATIONS AND ELECTIONS

Section 1. Nominating Committee. The Nominating Committee shall consist of five members, two of whom shall be members of the Board of Directors. The Chair and two members of the Nominating Committee shall be elected at the annual meeting. These two members shall not be members of the Board. Nominations for these offices shall be made by the current Nominating Committee. The other members shall be appointed by the Board of Directors at its next meeting. Any vacancy on the Nominating Committee shall be filled by the Board of Directors. Suggestions for nominations for Officers and Directors may be sent to this Committee by any voting member.

Section 2. Report of Nominating Committee and Nominations from the Floor. The report of the Nominating Committee of its nominations for Officers, Directors, and the members of the succeeding Nominating Committee shall be sent to all members one month before the date of the Annual Meeting. The report of the Nominating Committee shall be presented to the Annual Meeting. Immediately following the presentation of this report, nominations may be made from the floor by any voting member provided the consent of the nominee shall have been secured.

Section 3. Elections. The election shall be by ballot, except that when there is but one nominee for each office, it shall be in order to move that the secretary cast the ballot for every candidate. A majority vote of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.

ARTICLE IX - PROGRAM

Section 1. Authorization. The Principles, which are concepts of government adopted by the national Convention and supported by the League as a whole, constitute the authorization for the adoption of Program.

Section 2. Program. The Program of the LWVMC shall consist of: (a) action to implement the Principles, and (b) those local governmental issues chosen for concerted study and action.

Section 3. Program Selection. The Annual Meeting shall select the governmental issues for concerted study and action using the following procedures: a. The Board of Directors shall consider the recommendations sent in by the voting members two months prior to the Annual Meeting and shall formulate a Proposed Program. b. The Proposed Program shall be sent to all members one month before the Annual Meeting. c. A majority vote of voting members present and voting at the Annual Meeting shall be required for adoption of subjects in the Proposed Program as presented to the Annual Meeting by the Board of Directors. d. Recommendations for Program submitted by voting members two months prior to the Annual Meeting but not recommended by the Board of Directors may be considered at the Annual Meeting provided that: (1) the Annual Meeting shall order consideration by a majority vote, and (2) the Annual Meeting shall adopt the item by a majority vote. e. Changes in the Program, in the case of altered conditions, may be made provided that: (1) information concerning the proposed changes has been sent to all members at least two weeks prior to a general membership meeting at which the change is to be discussed, and (2) final action by the membership is taken at a succeeding meeting.

Section 4. Member Action. Members act only as individuals unless authorized to act in the name of the LWVMC by its Board. The LWVMC may act only in conformity with, or not contrary to, the position taken by the League of Women Voters of Virginia and the League of Women Voters of the United States. Action on state governmental matters on the basis of local positions should be undertaken only after consultation with the Board of Directors of the League of Women Voters of Virginia.

ARTICLE X - NATIONAL CONVENTION

Section 1. National Convention. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the national office shall select delegates and alternates to that Convention in the number allotted the LWVMC under the provisions of the Bylaws of the League of Women Voters of the United States.

ARTICLE XI + STATE CONVENTION, AND COUNCIL

Section 2. State Convention. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the state office shall select delegates and alternates to that Convention in the number allotted the LWVMC under the provisions of the Bylaws of the League of Women Voters of Virginia. Section 3. State Council. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the state office shall select delegates and alternates to that Council in the number allotted the LWVMC under the provisions of the Bylaws of the League of Women Voters of Virginia.